Business Systems Specialist – Systems

JOB SUMMARY:      This position focuses on maintaining, supporting, and improving Systems’ core business and financial systems. The position works closely with Finance, Operations, Sales, and IT to ensure accuracy, reliable reporting, and strong data governance. This position is primarily systems- and data-oriented, supporting accounting processes through accurate system setup, reporting, and reconciliations. Success requires strong attention to detail, vast experience working with ERP systems, and the ability to consistently follow processes and identify opportunities to improve efficiency and data quality.

Key Responsibilities:

• Maintain and update data within Sage 300 and related systems, including customers, items, pricing, vendors, and related attributes)
• Create, maintain, and schedule system reports for Systems, Accounting, and other business teams
• Coordinate with internal stakeholders to clarify data requirements, report needs, and system changes
• Review system data for accuracy, completeness, and consistency; identify and coordinate correction of data issues
• Analyze data outputs to identify variances, trends, or anomalies and escalate findings as appropriate
• Troubleshoot complex system, inventory, pricing, and transaction issues by identifying the root causes rather than simply correcting
• Work closely with Warehouse and Purchasing teams to investigate and resolve inventory discrepancies
• Ensure inventory transactions are processed accurately and in accordance with established procedures
• Monitor vendors to ensure they provide accurate rebates from point-of-sale reports
• Prepare monthly commissions payable for Quebec Sales Representative
• Reconcile the purchase clearing account monthly
• First point of contact for changes/updates/troubleshooting of Inventory Management System with IMS vendor (Sage 300)
• Coordinate with appropriate staff, ensuring the proper procedure is followed with missing POs, SOs, or returns to ensure success
• Review monthly aged AR reports and follow up as necessary with customers and Manager/Controller
• Responsible for entering vendor invoices related to inventory in SAGE and coordinating work with the Finance team (Accounts Payable, Accountant, and/or Controller)
• Generate, analyze, and submit reports for inventory, pricing, and vendor point of sale as well as maintain vendor price-lists
• Responsible for working with the Shipper/Receivers to reconcile inventory discrepancies, ensure accuracy, and update the Inventory Management System with item information and pricing
• Participate in special projects related to data cleanup, reporting standardization, or process improvement
• Partner with the Finance team to resolve transactional issues and support ongoing accounting processes.
• Other duties as assigned by the Manager

REQUIREMENTS:

1. Skill:
2. Education: College graduate – Business Administration, Database Management, Supply Chain, Data Analytics and/or specialized business courses or equivalent experience.

2. Training/Licenses: No specialized training or licenses required.

3. Experience: Five plus years of business experience involving accounting, database maintenance, and inventory control. Logistics an asset.

4. Computer Knowledge: Proficient in using inventory & accounting management software, and Microsoft Office programs such as Excel, Outlook, and Word.

5. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Must be able to compute rates, ratios, and percent and produce graphs and charts.  Requires the ability to reconcile accounts and calculate profit margins on inventory.

6. Mechanical Skills: Basic understanding and application of methods of lifting and moving material.  Ability to apply simple mechanical principles in the safe operation of office equipment.

7. Language and Communication Skills: Ability to synthesize complex or diverse information, collect and research data, and use intuition and experience to complement data. Must be able to communicate verbally and in writing clearly and professionally with customers, vendors, and staff.   Employee needs to efficiently resolve customer issues in a team-like manner. Must be able to read and interpret accounting data from monthly reports. Ability to gather and analyze information skillfully and develop alternative solutions needed.

8. Interpersonal Skills: Ability to interact with customers and employees pleasantly and cooperatively.  Frequent contacts outside the organization which require tact and courtesy. Ability to use sound judgment and tact to obtain cooperation and approval of the action.  Requires skill in personal relationships to avoid loss of business or prestige. The ability to function as a team player is also required.

• Effort:

1. Intellectual: Ability to provide solutions to unique inventory discrepancies and pricing issues using sound judgment and logical reasoning.  This position requires a high level of concentration and attentiveness with occasional stressful situations.  Must have the ability to learn and utilize a variety of software required in maintaining an inventory database.

2. Physical: Position is primarily keyboarding and office duties, although the employee will be required to occasionally perform some light lifting and moving.

• Responsibility:

1. Technical and Physical Resources: None beyond the responsibility for the care and maintenance of capital assets such as his/her desk and shelving.  Any problems related to desktop computers/systems are referred to a technician.

2. Financial Resources: Employee will be responsible for setting up billing information and recording data in vendor files. Also, responsible for determining the correct pricing structure of inventory items.  Errors could have a significant financial impact on the company.  Employees must be bondable.

3. Human Resources:  Responsible for assisting fellow employees when asked and participating in the training guidance and direction of new staff.  May be asked on occasion to act in a supervisory capacity.

4. Initiative: Employees must be able to recognize inventory and pricing errors and resolve them without requiring direction from a manager. Must also be responsible for planning and prioritizing work to achieve established goals and objectives.

5. Confidentiality: Employee is regularly exposed to confidential customer and company information, which, if used inappropriately, would have a major impact on the integrity and operation of the organization.

6. Decision-making: Objectives in this position are not always clearly defined; the individual is responsible for making decisions on how that work is to be completed within accepted standards. There is some diversity, and he/she must be able to prioritize the tasks. Makes decisions in some cases where established policies are inadequate.

4. Working Conditions:

1. Environment (Physical): Employee’s work is performed in an office environment and involves sitting and keyboarding for extended periods.  There is an occasional requirement to perform some light lifting.

2. Psychological: The position requires the ability to handle a variety of tasks simultaneously with regular concentration and attentiveness. Priorities may change due to more pressing issues. Employees must be able to handle some stressful situations, interruptions, reporting deadlines, and mental fatigue.

If you are interested and have the qualifications, please send your resume to hr@nexicomgroup.net no later than 4:00 pm September 25, 2026.